Standards: References
Citing references within text
1. Body
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Information sources can be cited in two ways within a body of text: if the author’s name is an integral part of the sentence, include the publication date in brackets after the author’s name; or, if the source is not included within the information itself, include the author’s name and publication date together within brackets. For example:
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Preferred style |
Try to avoid |
Flannery (1995) reports the Sulawesi Fruit Bat as common near villages on the Sula Islands. |
Flannery, 1995, reports the Sulawesi Fruit Bat as common near villages on the Sula Islands. |
The Sulawesi Fruit Bat is common near villages on the Sula Islands (Flannery 1995). |
The Sulawesi Fruit Bat is common near villages on the Sula Islands; Flannery (1995). |
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The Sulawesi Fruit Bat is common near villages on the Sula Islands (Flannery (1995)). |
2. Comma
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Do not use a comma to separate author names and publication dates. For example:
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Preferred style |
Try to avoid |
The Sulawesi Fruit Bat is common near villages on the Sula Islands (Flannery 1995). |
The Sulawesi Fruit Bat is common near villages on the Sula Islands (Flannery, 1995). |
3. Multiple authors
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If a publication has two authors, use ‘and’ instead of an ampersand to link them. For example:
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Preferred style |
Try to avoid |
This species occurs in central to southern Chile and Argentina (Musser and Carleton 2005). |
This species occurs in central to southern Chile and Argentina (Musser & Carleton 2005) |
4. Multiple sources
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If more than one source is cited for the same information, use a comma to separate these. For example:
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Preferred style |
Try to avoid |
Brumback's Night Monkey is a lowland species, with a range extending east from the Cordillera Oriental in Colombia, between the Ríos Arauca and Guaviare (Hershkovitz 1983, Defler 2003). |
Brumback's Night Monkey is a lowland species, with a range extending east from the Cordillera Oriental in Colombia, between the Ríos Arauca and Guaviare (Hershkovitz 1983; Defler 2003). |
Exception: If part of the string includes more than one publication for the same author, use a comma to separate these, and a semi-colon to separate the other citations. For example:
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Correct |
Incorrect |
Brumback's Night Monkey is a lowland species, with a range extending east from the Cordillera Oriental in Colombia, between the Ríos Arauca and Guaviare (Hershkovitz 1983; Defler 2003, 2004a,b). |
Brumback's Night Monkey is a lowland species, with a range extending east from the Cordillera Oriental in Colombia, between the Ríos Arauca and Guaviare (Hershkovitz 1983; Defler 2003; 2004a&b). |
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Brumback's Night Monkey is a lowland species, with a range extending east from the Cordillera Oriental in Colombia, between the Ríos Arauca and Guaviare (Hershkovitz 1983, Defler 2003, Defler 2004a; Defler 2004b). |
5. Multiple references
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Where several references occur with the same primary author, but different subsequent authors, and same year of publication, cluster the references by primary author; arrange the cluster alphabetically by secondary, tertiary, etc., author; add ‘a’, ‘b’, ‘c’, ‘d’, etc. after the publication year; and cite the references as ‘primary author name et al. 2005a, primary author name et al. 2005b’. For example, the following publications:
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Bennett, A., Hugill, B. and Knee, A. 1990. How to cite references. Bibliography Bible. 12(1): 5-10. |
Bennett, A., Hugill, B., Stevens, B. and Knee, A. 1990. How to cite more references. Bibliography Bible. 12(2): 20-23. |
Bennett, A., Stevens, B., Knee, A. and Hugill, B. 1990. Even more reference citations. Bibliography Bible. 12(3): 17-19. |
Bennett, A., Stevens, B., Hugill, B. and Knee, A. 1990. Advanced citations for complicated references. Bibliography Bible. 13(1): 3-7. |
Bennett, A., Knee, A. and Stevens, B. 1990. Who needs all these references anyway? Bibliography Bible. 13(2): 14-105. |
Would be arranged as:
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Bennett, Hugill and Knee 1990a |
Bennett, Hugill, Stevens and Knee 1990b |
Bennett, Knee and Stevens 1990c |
Bennett, Stevens, Hugill and Knee 1990d |
Bennett, Stevens, Knee and Hugill 1990e |
And these would be cited in a body of text as:
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“It is important to be consistent when citing information sources within a body of text (Bennett et al. 1990a, Bennett et al. 1990b, Bennett et al. 1990c, Bennett et al. 1990d, Bennett et al. 1990e).” |
6. Multiple authors
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If a publication has more than two authors, cite only the first author then use ‘et al.’. For example:
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Preferred style |
Try to avoid |
The identification of spawning sites in Lough Leane and their protection from declining water quality and development works is a priority to ensure the future survival of the species (Doherty et al. 2004). |
The identification of spawning sites in Lough Leane and their protection from declining water quality and development works is a priority to ensure the future survival of the species (Doherty, O'Maoileidigh and McCarthy 2004). |
7. Personal communication
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If the information source is a personal communication or a personal observation include the initial(s) of the person who communicated the information BEFORE the surname, followed by the appropriate abbreviation (no comma), then the year the information was received. For example:
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Preferred style |
Try to avoid |
The Macedonian Shad’s previously occurred in Lake Koronia, but in 1995 the lake dried up killing all the fish present there (G. Barbieri pers. comm. 2006). |
The Macedonian Shad’s previously occurred in Lake Koronia, but in 1995 the lake dried up killing all the fish present there (Barbieri, pers. comm.). |
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The Macedonian Shad’s previously occurred in Lake Koronia, but in 1995 the lake dried up killing all the fish present there (Barbieri, Pers. Comm., 2006). |
NOTE: For all pers. comm., pers. obs., and in litt. citations, there should be a record of where the original statement came from (e.g., if in an email or a letter, an electronic or hard copy of this should be held somewhere and the details noted). Every field in SIS has a notes field attached to it where these details can be recorded. The notes field can be opened by clicking on the cogwheel icon attached to any and selecting Notes.
For example, the citation ‘M. Kottelat pers. comm. 2008’ may have the following note attached “M. Kottelat pers. comm. 2008: email dated 12th June 2008 from Maurice Kottelat to Kevin Smith (IUCN Freshwater Biodiversity Assessment Unit). |
References in a bibliographic list
In SIS, information such as authors, publication year, title, journal name, book titles, etc. must be entered into separate fields; SIS can then automatically generate the reference citation in the appropriate format based on the reference type and the information in these fields.
In general, DO NOT add commas, full stops, semi-colons, etc. at the end of authors, titles, etc. in the SIS reference fields; these will be added automatically when the citation is generated. However, it is important to enter the information into the fields in the appropriate format otherwise the final citation will not follow the correct standard.
In general, DO NOT add commas, full stops, semi-colons, etc. at the end of authors, titles, etc. in the SIS reference fields; these will be added automatically when the citation is generated. However, it is important to enter the information into the fields in the appropriate format otherwise the final citation will not follow the correct standard.
1. Author Names
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For example: |
Preferred style |
Try to avoid |
Cochran, D.M. and Goin, C.J. |
Cochran, D.M. & C.J. Goin |
Cochran, D. M. and Goin, C. J. |
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de Gaulle, C. |
Gaulle, de C. |
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Gaulle, C. de |
Smith, K., Jr. and Jones, P.A. |
Smith, Jr. K., and Jones, P.A. |
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Smith, K. Junior and Jones, P.A. |
Carnaval, A.C.O.Q., Puschendorf, R., Peixoto, O.L., Verdade, V.K. and Rodrigues, M.T. |
Carnaval, A.C.O.Q., R., Puschendorf, O.L., Peixoto, V.K. Verdade and M.T. Rodrigues |
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Carnaval, A.C.O.Q., Puschendorf, R., Peixoto, O.L., Verdade, V.K., & Rodrigues, M.T. |
2. Publication year
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Enter the publication year without adding any punctuation after it. SIS will automatically add a full stop after the year when it creates the citation. For example:
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Preferred style |
Try to avoid |
1990 |
1990. |
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1990, |
3. Titles
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In SIS, book titles are automatically italicised so there is no need to do this manually; for all reference types the just enter the title into the Title field. However, if Latin terms (e.g., scientific names) are included in the title, these need to be in italicised. Use html codes for this. Do not include any full stops at the end of the title. For example:
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Preferred style |
Try to avoid |
<i>Alburnus vistonicus</i>, a new species from eastern Greece, with remarks on <i>Chalcaburnus chalcoides macedonicus</i> from Lake Volvi |
Alburnus vistonicus, a new species from eastern Greece, with remarks on Chalcaburnus chalcoides macedonicus from Lake Volvi. |
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<i>Alburnus vistonicus, a new species from eastern Greece, with remarks on Chalcaburnus chalcoides macedonicus from Lake Volvi</i> |
4. Editors
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For example: |
Preferred style |
Try to avoid |
C.D. Barker |
Barker, C.D. (ed.) |
C.D. Barker and A.B. Smith |
In: C.D. Barker and Smith, A.B. (eds), |
5. Journal Titles
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For example: |
Preferred style |
Try to avoid |
Oryx |
<i>Oryx</i> |
Annales de la Faculté des Sciences du Yaoundé |
Ann. Fac. Sci. Yaoundé |
Bulletin of Marine Science |
Bull. Mar. Sci. |
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Bull.Mar.Sci. |
Chelonian Conservation and Biology |
Chelonian Conservation & Biology |
Herpetological Review |
Herp. Review |
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Herp Rev |
6. Journal volume, issue and page numbers
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SIS formats these automatically, so there is no need to enter brackets, colons, spaces, etc. Simply type the appropriate information into the Volume, Issue and Pages fields.
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